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Judging and Confidentiality

The awards will be judged by an esteemed panel of industry leaders and experts. The judging is a rigorous two-stage process, including pre-scoring to determine shortlists and a judging meeting where entries are discussed and evaluated in detail to decide the results.

Confidentiality and the published awards results

You have total control of the information that may be disclosed when the results of the awards are reported. In the published coverage of the awards your entry will be strictly limited to:

  • The content of the executive summary (maximum 200 words) of your submission – please ensure that this is prepared with due care and attention
  • Visuals of the supplementary materials – unless otherwise indicated on the entry form.

Confidentiality and the judging process

We recognise and understand the sensitive nature of the information submitted in your entries. With this in mind, there are systems in place to ensure confidentiality at every stage of the judging process.

Every judge is required to sign a legally binding confidentiality agreement before appointment. PMGroup also undertakes to adhere to the same confidentiality agreement.

Initially the judges will only review the two-page submissions – to aid impartiality and objectivity, details of the consultancy must not be disclosed (except as indicated previously).

For this reason, please record only details of the product and client in the entry itself and use the entry form to record all necessary entrant information. Any entries that include consultancy information in the submission itself will be disqualified.

Supporting materials do not need to be anonymised.

The judging panels

Healthcare Communications Awards Panel – judges reviewing the Healthcare Communications Awards categories are selected for their professionalism, experience and expertise relating to specific categories. The panel also includes stakeholders. Judging groups for each category comprise no more than eight or nine judges and a maximum of three categories will be allocated to each group. Judges will have access only to submissions within those categories.

Individual, Team and Consultancy Awards Panel – a second independent panel of highly respected senior personnel with experience in healthcare communications, leadership and business performance will review the entries in these categories.

Entrants shortlisted in the Individual, Team and Consultancy Award categories will be invited to attend a short presentation on Thursday 23 May 2019 at the Royal College of Physicians, London NW1. The organisers will send invitations and details to entrants by Friday 10 May 2019; therefore it is advisable for all entrants to hold 23 May open. See individual category details for information about what to prepare for the judging day.

Pre-scoring the entries

Copies of the two-page entries will be delivered to the relevant judges in each category electronically.

Each judge will review and score the entries based on the criteria specific to that category. It is important to emphasise, at this stage, decisions will be based solely on the content of the two-page entry. Judges have no access to supporting materials (except in the Writing Excellence, Excellence in Social Media Strategy and Excellence in Engagement through Digital Channels categories) until the second round of judging at group judging days.

Group judging day

On 9 and 23 May 2019 the judging groups meet to compare first round scores and discuss entries in more detail whilst also considering supporting materials.

Following rigorous discussion, the judges select the finalists, make commendations (where appropriate) and identify the winners for their categories.

The judges’ decision is final and neither the organisers nor the judging panel will enter into individual correspondence about the results.

Judging criteria

Marks will be allocated according to the specific criteria defined for each category – see category descriptions for further information. Please ensure that you refer to these when writing your submission to ensure you are fully aware of what specific information the judges will be looking for and how they will be scoring.

The judging panels reserve the right to disqualify or move entries into alternative categories from those originally entered, if they deem it applicable. The organisers will advise you if this is the case.

The finalists will be announced on www.pmlive.com following each judging session and all entrants notified directly.

Sponsors

Key dates

Entry deadline 14 March 2019
Extended entry deadline 21 March 2019
Judging days 9 May and 23 May 2019
Awards Ceremony 4 July 2019

Contact information:

For sponsorship opportunities:
Sales Team
sales@pmlive.com
Tel: +44 (0)1372 414200

General event enquiries:
Debbie Tuesley
dtuesley@pmlive.com
Tel: +44 (0)1372 414243

Behind the Judging: An exclusive insight into all the major healthcare awards

Behind the Judging: Communiqué Awards
Find out what co-the chair of judges Annabelle Sandeman, senior judge Neil Flash and previous award winner Jan Steele have to say on how the judging process works, what the judges focus on, tips on what helps and what distracts within an entry and get insights into how previous winners have created that stand out submission.