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Confidentiality and Judging

Confidentiality and the published awards results

You have total control of the information that may be disclosed when the results of the awards are reported. In the published coverage of the awards your entry will be strictly limited to:

  • The content of the executive summary (maximum 200 words) of your submission – please ensure that this is prepared with due care and attention
  • Visuals of the supplementary materials – unless otherwise indicated on the entry form.

Confidentiality and the judging process

As organisers of the Communique Awards, PMGroup recognises and understands the sensitive nature of the information submitted in your entries. With this in mind, there are systems in place to ensure confidentiality at every stage of the judging process.

Every judge is required to sign a legally binding confidentiality agreement before appointment. PMGroup also undertakes to adhere to the same confidentiality agreement.

Initially the judges will only review the two-page submissions – to aid impartiality and objectivity, details of the consultancy must not be disclosed (except in Writing Excellence, Excellence in Social Media Strategy, Excellence in Engagement Through Digital Channels, Excellence in Corporate Communications, Excellence in Corporate Social Responsibility, all Individual, Team or Company Award categories).

For this reason, please record only details of the product and client in the entry itself and use the entry form to record all necessary entrant information. Any entries that include consultancy information in the submission itself will be disqualified.

Supporting materials do not need to be anonymised.

The judging panels

Healthcare Communications Awards Panel – judges reviewing the Healthcare Communications Awards categories are selected for their professionalism, experience and expertise relating to specific categories. The panel also includes stakeholders and is divided into several groups of no more than eight or nine judges per group. A maximum of three categories will be allocated to each group and judges will only have access to submissions within these categories.

Individual, Team and Consultancy Awards Panel – a second independent panel of highly respected senior personnel with experience in healthcare communications, leadership and business performance will review the entries these categories.

Entrants shortlisted in the Individual, Team and Consultancy award categories will be invited to attend a short presentation on Thursday 25 May 2017 at the Royal College of Physicians, London NW1. The organisers will send invitations and details to entrants by Friday 12 May 2017; therefore it is advisable for all entrants to hold 25 May open. See individual category details for information about what to prepare for the judging day.

Pre-scoring the entries

Once the entries have been received and processed by PMGroup, anonymous copies of the entry submissions will be delivered to the relevant judges in each category by email.

Each judge will review and score the entries based on the criteria specific to that category. It is important for entrants to realise that, at this stage, decisions will be based on the content of the two-page written submission only. Judges will not have access to supporting materials (except in the Writing Excellence, Excellence in Social Media Strategy or Excellence in Engagement Through Digital Channels categories) or the executive summary until the second round of judging at group judging days.

Group judging day

On 4 and 25 May 2017 the judges meet in their groups to compare first round scores and discuss entries within their specific categories in detail. It is at this stage only that supporting materials will be available and taken into consideration. Following rigorous discussion, the judges select the finalists, make commendations (where appropriate) and identify the winners for their categories.

The judges’ decision is final and neither the organisers nor the judging panel will enter into individual correspondence about the results.

Judging criteria

While scoring entries the judges will allocate marks according to the specific criteria defined for each category. Details of these can be found in the individual category descriptions. Please refer to these when writing your submission to ensure you are fully aware of what the judges will be looking for and how they will be scoring.

The judging panels reserve the right to disqualify or move entries into alternative categories from those originally entered, if they deem it applicable. The organisers will advise you if this is the case.

The finalists will be announced on www.pmlive.com following each judging session and all entrants notified directly.

“It’s genuinely a pleasure to get together with industry colleagues and judge the Communiqué Awards. The judging is very well organised with a clear, consistent process guiding all categories so that decisions remain transparent and fair. The calibre of entries is generally high and there is always a broad range of healthcare expertise round the judging table which ensures robust and meaningful discussion goes into selecting the finalists and a winner.”
Annabel Lee,
Communications Director, GSK

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