Confidentiality

As organisers of the Communiqué Awards, PMGroup recognises and understands the sensitive nature of the information submitted in your entries.

With this in mind, there are systems in place to ensure confidentiality at every stage of the judging process.

Reporting the awards results

You have total control of the information that may be disclosed when the results of the awards are reported. In the published coverage of the awards your entry will be strictly limited to:

• The content of the executive summary (maximum 200 words) within your submission – please ensure that this is prepared with due care and attention
• Client testimonials about the work – unless otherwise indicated on the entry form
• Stakeholder references – unless otherwise indicated on the entry form
• Visuals of the supplementary materials – unless otherwise indicated on the entry form

Confidentiality and the judging process

Every judge is required to sign a legally-binding confidentiality agreement before appointment. PMGroup also undertakes to adhere to the same confidentiality agreement.

Judges will only review submissions that have been anonymised – details of the consultancy will not be disclosed except in Corporate Communications, Individual, Team or Consultancy Awards categories to aid impartiality and objectivity. For this reason, please record only details of the product and client in the entry itself, and use the entry form to record all necessary entrant information. Any entries that include consultancy information in the submission will be disqualified.

Please indicate on the entry form if you require your entry and supporting materials to be returned to you, or destroyed by PMGroup after the awards presentation.

The judging panels

Healthcare Communications Panel – judges reviewing the Healthcare Communications Awards categories are selected for their professionalism, experience and expertise relating to specific categories. The panel also includes stakeholders and is divided into several groups of no more than six or seven judges per group. A maximum of three categories will be allocated to each group and judges will only have access to submissions within these categories.

A second independent panel of highly respected senior personnel with experience in healthcare communications and business performance will review the entries in Individual, Team and Consultancy Awards categories.

Entrants shortlisted in the individual, team and consultancy award categories will be invited to attend a short presentation on Thursday 23 May 2013 at the Royal College of Physicians, London NW1. The organisers will send invitations and details to entrants by Monday 13 May 2013; therefore it is advisable for all entrants to hold this date open. See individual category details for information about what to prepare for the judging day.