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How to enter

Entries into the 2019 Communiqué Awards should be submitted via email to Amy Watson

Closing date for entries is 14 March 2019.
A seven-day extension will be permitted to 21 March 2019, for an additional charge.

If you do not receive an acknowledgement of receipt of your entry (via email) within seven days of submission, please contact Amy Watson, awatson@pmlive.com

Entries CANNOT be withdrawn or amended/added to in any way after 28 March 2019, once the judging process has commenced.
Entry fees are non-refundable. Entries received without payment will not be processed.

Entry is charged at £325 + VAT (£390.00)* per entry.
Cheques should be made payable to PMGroup, see entry form for details of how to pay by credit card. One payment covering all entries is acceptable.

*A seven-day extension will be permitted to 21 March 2019 for the additional charge of £195 + VAT (£234) per entry.

Charity/association/healthcare provider:
Entries are free of charge.

One entry form (authorised by the appropriate representatives of the agency and client) must be completed for each entry submission.

Your written entry must comprise:

  • A A 200-word executive summary. This must be supplied separately from the two-page A4 submission. This will not be seen by the judges and will be the only information made publicly available if your entry is a finalist. Please ensure it is signed off by the client (if appropriate). It does not have to be anonymised.
  • The two-page A4 entry submission will be seen by the judges and must be anonymised (except where the category indicates), ie it must not contain any mention of the company/organisation submitting the entry. It must be typed or typeset with minimum 10pt font size and have sufficient margin to accommodate a hole-punch. These documents (in Word or pdf format) must be emailed with your entry form.

You may illustrate your submission with thumbnail images where necessary, if they will be useful in helping the judges’ understanding of your work.

All entries should follow the category specific entry format and judging criteria. Entries exceeding two sides of A4 that do not follow the entry format will automatically be penalised by the judges.

Write your entry specifically for the category entered; any submission entered into more than one category, which has not been tailored to the relevant criteria but merely duplicated, will be disqualified and will still be charged.

Provide details of any other consultancies or other organisations who were contributors in the work. Be open!

IMPORTANT: It is important for entrants to realise that, at the first stage of judging, decisions will be based on the content of the two-page written submission only. Judges (other than for Writing Excellence or Excellence in Social Media Strategy or Excellence in Engagement through Digital Channels categories) will have no access to executive summaries or supporting materials. These will be made available at group judging days.

The following categories MUST BE ANONYMISED:

  • Excellence in Communication of Survey or Market Research Data
  • Excellence in Communications via Meetings
  • Excellence in Communications via a Live Event or Stand-alone Activity
  • Excellence in Professional Education Programmes
  • The Say Communications Award for Excellence in Integrated Product/Brand Communications
  • The Real Science Award for Excellence in Integrated Non-Promotional Communications
  • Excellence in Communications – Payers/Policymakers
  • Excellence in Public Health Communications
  • Excellence in Patient/Consumer Health Programmes
  • Excellence in Healthcare Collaboration and Partnerships
  • Excellence in Media Relations.

Do not include any entrant information or brand colours in your two-page submission that will easily identify your agency/company (client and brand/product details are permitted); FAILURE TO ANONYMISE, WHERE REQUIRED, WILL RESULT IN DISQUALIFICATION.

The following categories DO NOT HAVE TO BE ANONYMISED:

  • Writing Excellence
  • Excellence in Social Media Strategy
  • Excellence in Engagement through Digital Channels
  • Excellence in Communication through Creative Execution
  • Excellence in Corporate Communications
    – Internal Stakeholders 
    – External Stakeholders
  • Excellence in Corporate Reputation
  • Innovation in Healthcare Communications
  • All of the Individual, Team and Company Awards categories.

Entries should be accompanied by:

A selection of relevant supporting materials and visuals to illustrate the work undertaken

ESSENTIAL: A summary sheet must be supplied with
supporting materials,

1. Itemising each piece of supporting material
2. Clearly referencing where evidence has been supplied in support of all claims made in the entry about outcomes, such as shifts in awareness, attitude and reported behaviour, eg info on sample size, method of data collection etc. Entries will not be accepted without this document. Supporting materials do not need to be anonymised.

Other common requirements are that entries must:

  • Relate to the period indicated in the entry criteria for each category. Sales and other important data from Q1 2019 are admissible, providing they are clearly highlighted in your submission. No further information can be accepted after the closing date for entries.
  • Include benchmarks to help judges evaluate the impact and outcomes of the work:
  • Address the specific needs of the audience, provide value and build trust with the stakeholder group(s)
  • Include stakeholder references and client verdicts – but only those that confirm and support the value of the work undertaken with or for them (for example in improving patient care/advancing healthcare). These should NOT simply be a client testimonial for the agency/consultancy
  • Entries for any campaign that has been entered previously into the Awards must include clear evidence of substantial development/improvement, together with chronology. If work has been entered previously, these submission(s) MUST be provided to allow judges to see what progress/developments can be demonstrated over time. These MUST be included within your supporting documents. Where these are not available you should highlight this in the covering email for the submission and give details of the year of entry, the category entered and the title of the entry and PMGroup will endeavour to find the entry within its archives
  • Deliver balanced, independent and compelling work that enables stakeholders to improve clinical practice, raise standards of patient and general healthcare, enhance patient safety, improve access to treatment, or overcome other current treatment barriers
  • Disclose full details of the use of any other agency, outside contractor and/or third party that may have been involved in the work
  • Disclose any ’paid for’ elements of the campaign.

Supporting materials – these do not need to be submitted until Friday 29 March 2019:

- Should be no larger than a single A4 box file (size guide only, it is not necessary to submit materials in box files)

- ESSENTIAL: A summary sheet must be supplied with supporting materials, detailing each of the supporting materials and clearly referencing where evidence can be found to support claims made in the entry about outcomes, such as shifts in awareness, attitude and reported behaviour, eg info on sample size, method of data collection etc. Entries will not be accepted without this document.

Supporting materials must be accompanied by:

  • A copy of the entry form
  • A copy of the executive summary
  • A copy of the entry submission
  • A referenced summary sheet of all documents provided and details as to where the judges can find supporting evidence for all claims made in your submission about outcomes such as shifts in awareness, attitude and reported behaviour
  • Original client brief: where possible, provide a copy of the original brief from the client, or relating to the campaign
  • Photographs for categories that require them.
  • For the Media Relations category the judges require a full, hard copy pack - not a single data stick. More information is useful rather than less. Summaries do not provide sufficient detail.

Your images must comply with the following:

  • Colour jpeg files
  • For the Individual, Team, and Consultancy Awards, pictures must be of people and teams. We recommend a professional photographer for best results
  • Image resolution must be 300 dpi and the size no less than 200mm x 200mm, to allow for landscape, portrait or square images.

Should you reach the finalist stage, these images may be used in PMGroup publications, online and will be used on-screen during the awards night presentation

Multiple entries: Multiple entries into different categories MUST be written specifically for each separate category. Individual categories will be judged by different judging panels and supporting materials must be submitted separately for each category entered.

Please indicate on the entry form whether you require your supporting materials to be returned to you or destroyed by PMGroup after the awards presentation.

Supporting materials should be posted to:
Amy Watson
Communiqué Awards 2019
Mansard House
Church Road
Little Bookham
Surrey
KT23 3JG

Supporting materials must arrive no later than Thursday 29 March 2019.

IMPORTANT: It is important for entrants to realise that, at the first stage of judging, decisions will be based on the content of the two-page written submission only. Judges (other than for Writing Excellence or Excellence in Social Media Strategy or Excellence in Engagement Through Digital Channels categories) will have no access to executive summaries or supporting materials. These will be made available at group judging days.

Lucid Group was thrilled to win both Communiqué Medical Education Consultancy and Communiqué Consultancy of the Year in 2018. I would encourage anyone involved in healthcare communications to enter their programmes and teams. The process of working together to craft your entries is an uplifting experience. The judging criteria are clear: there is clear emphasis on measurable improvement in patient outcomes, and it is a brilliant opportunity for you to analyse the difference you have made. The judging itself is transparent and objective and the opportunity to present and discuss your work with a panel of industry experts is a unique experience. The impact of our wins was immediate and sustained, with talented people expressing interest in joining us and new clients asking about our programmes. We will continue to prioritise Communiqué as a mechanism to reflect on and showcase our pioneering healthcare programmes.
Jan Steele,
Co- founder and COO, Lucid Group.

Category Sponsors

On the night activity sponsors

Key dates

Entry deadline 14 March 2019
Extended entry deadline 21 March 2019
Judging days 9 May and 23 May 2019
Awards Ceremony 4 July 2019

Contact information:

For sponsorship opportunities:
Sales Team
sales@pmlive.com
Tel: +44 (0)1372 414200

General event enquiries:
Debbie Tuesley
dtuesley@pmlive.com
Tel: +44 (0)1372 414243

Behind the Judging: An exclusive insight into all the major healthcare awards

Behind the Judging: Communiqué Awards
Find out what co-the chair of judges Annabelle Sandeman, senior judge Neil Flash and previous award winner Jan Steele have to say on how the judging process works, what the judges focus on, tips on what helps and what distracts within an entry and get insights into how previous winners have created that stand out submission.