Excellence in National or Local Education Meetings/Stand-Alone Events

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This award recognises domestic meetings series or stand- alone events that successfully address unmet educational needs via the integration of national clinical/professional expertise and experts in the field, who are known and respected by their peers for their dedication and integrity.

The meetings/event(s) should cater for national and local delegates and provide robust guidance which are consistent with national guidelines and applied in the local setting of each delegate.

Entries must show how the activity has resulted in a positive change in awareness/understanding amongst delegates that will ultimately lead to delegate-initiated local education campaigns or changes in their own teaching/clinical practices. The entry must demonstrate how the educational content has increased awareness and knowledge of effective diagnoses/treatment, optimised patient care pathways and ultimately has the potential to improve standards of care.

Judges will want you to put your meetings/event(s) into context, at the outset, to clarify the rationale behind your strategy and tactics. They need to know what your ambitions were and how the meetings/event(s) were used to drive them.

Entries may be submitted for virtual or in-person national or local meetings. Entries should acknowledge/ credit the role of meeting organisers.

Work conducted between July 2021 and December 2023 will be eligible. However, where applicable, the next steps for the campaign should be included in the entry. If the submission has been entered previously, the current entry must provide benchmarks to clearly demonstrate how the programme was evaluated and how it has developed over time.

Don’t forget:

  • provide a copy of any previous submission for this work
  • be open! Were there any other contributors to the programme?

JUDGING CRITERIA AND ENTRY FORMAT:

Entry Title

Please give a simple title for your entry of no more than ten words

Executive Summary – 200 words. 0 (zero) marks

This will be used if your entry is selected as a finalist and does not need to be anonymised. Please state clearly why this event is award-worthy – what is unique, differentiating and innovative about it.

Main entry

1. Budget Band Information, as below:

Band A under £10,000
Band B £10,001-£25,000
Band C £25,001-£50,000
Band D £50,001-£100,000
Band E £100,001-£200,000
Band F over £200,001.

If your client has declined to allow this, you must state this within your submission.

  • Failure to provide the budget band seriously impacts the judge’s ability to assess the entry against other entries and may result in the entry being disqualified
  • The budget band provides important context for judging the innovation, delivery and impact of a piece of work.
  • Impressive work is not always dependent on budget size, so there is no right or wrong budget.

2. Situation Analysis and needs assessment– 15 marks (300 words)

  • In this section you should show the judges how well you understood the situation at the start of the project, establishing a clear need for the initiative
  • Use this section/analysis to clearly lay out benchmark data that you will refer to in your measurement of effectiveness later
  • Show the judges the best information, data and insights you have about uptake of health interventions, current practice, defining/segmenting audiences, identifying educational or information needs, which channels will best reach the audience, competitive environment, creative landscape before the start of your work.
Judges’ top tips
  • We work and operate in a world where there is a wealth of data and insights, so there is really no excuse or projects and programmes that are planned without this data.
  • The judges will reward the strength and robustness of this data i.e. a well conducted piece of client market research will score more highly than a two-question internal survey monkey
  • The judges will reward the variety of data that prompts useful insights and helps to shape a holistic view of the situation and audiences.

3. Objectives – 15 marks (250 words)

Describe the objectives for the project or programme including outputs (i.e., what materials/platforms are produced), out-takes (i.e., post-event evaluation, surveys showing changes in knowledge/understanding, social media/website engagement, sharing and commenting), and outcomes (i.e., changes in patient behaviour or outcomes, clinical practice or health policy versus the benchmark stated in the situation analysis) and specifically how these will be measured

4. Strategy – 15 marks (250 words)

  • Please outline what your strategy was and why
  • Refer to the data and insight in the situation analysis section
  • Share any strategic considerations that were given to ensure optimal inclusivity, representation and sustainability in this initiative
  • Explain why this was the right strategy and any points to emphasise bold or innovative strategy selection.
Judges’ top tips The judges will:
  • Reward clarity of thought around strategies and how they are communicated – bullet points may be better than long prose
  • Assess how well the chosen strategy/ strategies might achieve objectives
  • Reward entries showing a clever or insightful way that you interpreted the data and insights from the situation analysis to set your strategy
  • Reward innovation in strategy
  • Recognise how different communications disciplines are blended as part of the strategic approach.

5. Implementation – 15 marks (400 words)

  • Please describe how you implemented the project or programme
  • Please briefly outline why these specific tactics were selected
  • For a programme this should include describing what tactics were deployed to implement the strategy
  • Share any tactics deployed to optimise inclusivity, representation and sustainability in the delivery of this initiative
  • For a meeting or stand-alone event this should describe how the meeting or event was delivered.
Judges’ top tips
  • The judges need to know what you did or developed to judge this section – please keep descriptions clear and succinct
  • When awarding marks in this section the judges will reward:
    • a logical selection of tactical projects or outputs
    • creativity and innovation in the way you execute the tactics
    • clever selection and maximisation of channels
    • scientific acumen and robustness
    • the use of insights in finding creative ways to engage the defined audiences.

6a. Effectiveness Part One: Outputs and Out-takes vs Objectives - 10 marks (200 words)

  • To help the judges assess the strength of the evaluation, please describe how successful the project or programme was in terms of outputs and out-takes achieved versus the relevant measurements set in the Objectives section
  • You may include comments from third-party stakeholders in this section but ONLY if they clearly help to demonstrate the impact of the work and were a pre-planned part of your measurement approach

6b. Effectiveness Part Two: Outcomes vs Objectives - 10 marks (200 words)

  • To help the judges assess the strength of the evaluation, please describe how successful the project or programme was in terms of the outcomes achieved versus the relevant measurements set in the Objectives section
  • You may include comments from third-party stakeholders in this section but ONLY if they clearly help to demonstrate the impact of the work and were a pre-planned part of your measurement approach

Supporting Materials

Please only send information that helps the judges to see how you researched, planned, implemented and measured the programme within each specific category, e.g.:
  • Information illustrating how the strategy was brought to life is helpful, but we don’t need a copy of every item
  • Information supporting the evaluation and measurement is the most relevant
  • ESSENTIAL: a summary sheet must be supplied detailing each piece of supporting material and clearly identifying where evidence can be found to support claims in the entry
  • PLUS: An approved visual image or video that supports the entry for use in print, results pages online and in the AV.